Author Topic: Rules for automated mail handling  (Read 6586 times)

jdbecker

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Rules for automated mail handling
« on: August 17, 2013, 05:10:34 pm »
I'd like to have a set of rules that would look at the sender, recipient and subject to determine a set of actions to be performed. Actions could include; mark item read, share the item with a specific app, forward the email to a specific e-mail address. I realize that you do not want to implement folders because most email services have them, but there are other actions that can be useful.

Jim

Mikesmom

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Re: Rules for automated mail handling
« Reply #1 on: September 27, 2013, 09:54:05 am »
+1

Sam

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Re: Rules for automated mail handling
« Reply #2 on: October 02, 2013, 09:59:35 pm »
+1

someone

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Re: Rules for automated mail handling
« Reply #3 on: October 03, 2013, 03:23:51 am »
Would be really nice.

Rachel Ambler

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Re: Rules for automated mail handling
« Reply #4 on: October 03, 2013, 05:03:53 pm »
My 2c here...

In the good old days, we had a single PC and programs like Outlook running on it. Life was good and simple.

Scoot forward to today and business have an Outlook\Exchange type configuration where the local email, by and large, represents the server copy. Most of the rules one set's up on Outlook are run on the server. Life is still somewhat good and simple.

Now, looking at the mobile market - I'm no betting woman, but I'd hazard a guess and say a fair chunk of the smartphone toting population also use a tablet and/or another device.

And this is where I could imagine all heck breaking loose with Kostya being blamed for all of it.

Imagine, I have a phone, where I set up a rule to move all emails from corp X into folder Y. I also have this set up as a subscribed folder. Email comes in and immediately is moved. Meanwhile, my tablet, which also has a subscription, also tries to do this. Would this not create a race condition? Who'd win first? What if I have a different rule on my tablet to delete the email?

Weird *** starts happening and Kostya get's hammered with complaints. Madness lies down that path.

Much as I like the idea of auto-filing, I am now of the opinion that it should be done in just one location with one set of rules.

</My 2c>

beaky

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Re: Rules for automated mail handling
« Reply #5 on: October 03, 2013, 05:22:23 pm »
Yes, automatic behaviour in one place, but there is a legitimate use for stuff moved into folders that are not linked to the server and that is, for want of a better word, archiving.
My IMAP server is at 40% of its quota. When I just had a PC, and used pop3, I could archive by any method, work/home, sender, subject, or just date.
Now I have a PC, an iPhone and an android tablet, whilst I am not going to go back and copy across all my emails from 2003 on all devices, but going forward I would like to do something like this. Currently I have immediate access on 3 platforms going back over 3years, and on PC alone ten.
Having drop box on all 3 platforms, the FILES could be shared, but the devil is in the detail - Outlook or Thunderbird is happy with 'local folders' that can be searched, viewed, sorted, printed etc, within the app just like live emails. Can't say the same about apple mail or aqua mail. No criticism intended. It is just that asking for folders outside the ones synced by IMAP, some people including me will be asking for these too to be synced by some means, but not within the mail server.


jdbecker

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Re: Rules for automated mail handling
« Reply #6 on: October 05, 2013, 10:40:21 pm »
My idea was to move the emails in the Gmail directories. I understand the issues about combining corporate and personal email. My Outlook rules at work sometimes are relegated to run only on my laptop. That can usually be corrected by deleting 1 option of the offending rule. Need to keep the rules running on the server. :D.
Hence my idea to move the emails only on the server.

In the last few weeks I've become more competent in Tasker. It seems to be possible to do using the K9 Email Received event. After that, Tasker can move the email between the folders.

My original thought was to do this within the email app, like with Outlook. That would be much easier to maintain. Plus, I'd really like to stop using K9, so I'd only have one email app to deal with.

Jim
« Last Edit: October 05, 2013, 10:58:33 pm by jdbecker »

jdbecker

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Re: Rules for automated mail handling
« Reply #7 on: October 05, 2013, 11:09:07 pm »
One more thing. The reason that the K9 email event in Tasker is so powerful is that you can choose which sender, subject and/or receiving email account to use. These are the main rules that I use in Outlook.

Jim

Sapiem

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Re: Rules for automated mail handling
« Reply #8 on: November 07, 2013, 07:37:00 pm »
I have a POP3 account and need download only some mails in my android at work, and the remainder in my PC at home. How can I do that...? We need rules...

Aqua Mail is very useful apk (for me, the best), but this, abouts rules, is something that we hope to implement. :'(

Thanks....